A Guidebook to Hosting Your First International Conference in Africa

December 23, 2020

Hosting an international event in Africa can seem difficult, especially if you are a first-time traveler to Africa. Even if you have traveled to Africa before, you may be visiting a new country within Africa that you aren’t as familiar with. 

Throughout this blog, we will be going through the necessary steps needed to successfully plan and host an event in Africa. As we move forward and restrictions change, we want you to be fully prepared for your next international event in Africa. 

Browse our latest blogs!

A Guide to the African Union Conference Center (AUCC)

The African Union Conference Center (AUCC) is one of Africa’s most technologically advanced conference centers.

Located inside the African Union headquarters in Addis Ababa, Ethiopia, the AUCC comprises a conference center, office complex, and state-of-the-art facilities. It’s home to the biannual AU summit and serves as a venue for African and international events all year round.

If you’re considering hosting an event or conference at the AUCC, we’ve got everything you need to know in this quick guide.

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A Guide to Tanzania’s Visa Process

Organizing an international conference or event in Tanzania can be complex, particularly with visa arrangements.

This detailed guide aims to streamline the visa process with clear, step-by-step instructions to make your planning more manageable.

At Hallpax, we’re well-versed in the latest visa regulations and procedures, guaranteeing a hassle-free experience for your attendees. With us, you’re not just getting information; you’re gaining a partner in making your event in Tanzania a success.

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The United Nations Conference Centre in Addis Ababa (UNCC-AA)

The United Nations Conference Centre in Addis Ababa (UNCC-AA) offers state-of-the-art conference rooms and spaces In the heart of Ethiopia’s capital. Located in the United Nations Economic Commission for Africa (UNECA) compound, UNCC-AA accommodates various event types across numerous spaces, from small workshops to large conferences.

Each space has the latest technology, dedicated staff, and everything you need for a successful event.

In this quick guide, we’ll break down everything you need to know about hosting an event or conference at UNCC-AA.

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Ethiopia Visa Guide: The Best Options for Conference Attendees

Hosting an event in Addis Ababa can be a rewarding experience, providing participants the opportunity to learn, network, and immerse themselves in a vibrant and historic city. However, you must first ensure your international participants have the necessary visa documentation.

Consider this guide a comprehensive overview of the Ethiopian visa process, including the eligibility requirements, application procedures, and fees. We’ll also offer helpful tips and advice to ensure your attendees’ visa application is processed smoothly and efficiently. Need more help? Get in touch, we are eager to aid in your journey to Addis.

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The 8 Best Event and Conference Venues in Dar es Salaam, Tanzania

Dar es Salaam’s best event venues harmoniously blend contemporary styles and modern amenities with Tanzania’s rich cultural heritage and the city’s coastal location.

Hosting an international conference here offers plenty of opportunities to create a unique and memorable event. But picking the wrong venue could spell disaster for even the most meticulously planned event.

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The Best Restaurants in Victoria Falls (Zambia and Zimbabwe)

Victoria Falls isn’t just about breathtaking natural splendor; it’s also a haven for foodies.

Straddling Zambia and Zimbabwe, this iconic landmark serves as a backdrop to fantastic restaurants that offer everything from gourmet fine dining to vibrant local eateries.

Whether you’re craving a gourmet pizza under the stars, high tea overlooking the Falls, or traditional Southern African dining experiences – Victoria Falls has something for every palate.

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A Guide to the Seychelles Visa Process

With its stunning beaches and serene environment, Seychelles offers the perfect backdrop for events and conferences. However, international attendees must navigate the entry requirements to experience this paradise.

So, we wrote this quick guide to help you understand the entry requirements for your foreign participants’ traveling to the Seychelles.

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Things to Do Post-event in Addis Ababa

You’re traveling to Addis Ababa for a conference – lucky you!

Ethiopia’s capital is one of the most intriguing cities in the world. But you’ll need to plan ahead to make the most of your time here. Especially as you probably only have a few days post-conference to see everything.

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A Guide to the Elephant Hills Resort

Set on a hill overlooking the Zambezi River, just a few kilometers from the awe-inspiring Victoria Falls, the Elephant Hills Resort presents an unmatched venue for your next conference or event.

The luxurious resort beautifully merges tranquility and productivity, featuring a dedicated conference center capable of hosting a broad range of events, 276 premium rooms, and a breathtaking location within the wildlife-rich environment.

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7 Reasons to Host Your Next Event in Dar Es Salaam

Long overlooked as a conference destination in East Africa, Dar Es Salaam is finally getting its time in the light.

Tanzania’s vibrant economic hub offers a blend of accessibility, modernity, and that easy pace of life you can only find in a coastal city. From world-class conference halls to boutique beachfront boardrooms – you’ll find plenty of options for crafting a memorable conference.

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A Guide to Uganda’s Visa Process

Uganda, the Pearl of Africa, offers a breathtaking backdrop for your next international conference, with a perfect blend of spectacular natural landscapes and rich cultural heritage.

But to facilitate a seamless experience for your international participants, it’s important to acquaint them with Uganda’s visa procedures. That’s where we come in!

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The Best Visas for Attending a Conference in Mauritius

If you’re hosting an international conference or event in Mauritius, you’ll benefit from the country’s open approach to tourist and business travelers. Most of your attendees should be granted a visa exemption or visa on arrival – significantly reducing the logistics and overhead involved.

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A Guide to Botswana’s Visa Process

Planning an event in Botswana? Understanding the visa process is key, as many of your international attendees will need to secure a visa to enter the country. Fortunately, the process is usually straightforward for most.

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KAZA Conservation Area Guide

The KAZA Conservation Area is a transnational conservation and trade initiative encompassing five Southern African countries: Angola, Botswana, Namibia, Zambia, and Zimbabwe. Together, these countries represent a remarkable region of ecological significance, which local governments and international organizations have collaborated to preserve

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A Guide to Apply for a Tourist Visa for Zambia

If you are attending a global conference in Zambia you might need to apply for a Zambian visa. Zambia offers an online visa application portal for all nationalities. There are a number of nationalities that are visa exempt to Zambia or can simply get their visa upon arrival.

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6 Reasons to Host Your Next Event in Kampala

When it comes to hosting international conferences, Kampala can stand proudly alongside regional big hitters like Nairobi and Kigali. Here, modern conference facilities merge seamlessly with Uganda’s rich cultural heritage in a buzzing, vibrant city – presenting a unique backdrop for any international gathering.

Not to mention the best nightlife in East Africa!

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The Best 9 Event and Conference Venues in Pretoria, South Africa

Pretoria, South Africa’s administrative capital, is not only a city steeped in history and culture but also a vibrant hub for events and conferences.

In this guide, we’ll explore Pretoria’s best event venues, showcasing spaces catering to diverse needs, from intimate business meetings to grand international conferences.

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The 21 Best Conference Venues in Mauritius

From the vibrant heart of Port Louis to the serene shores of Beau Champ, each locale offers unique venues, state-of-the-art facilities, and the opportunity to unwind amidst breathtaking natural beauty.
In this quick guide, we’ll introduce the 21 best venues across the island.

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7 Reasons to Mauritius Should Be Your Next Event Travel Destination

Mauritius is carving out a reputation as a premier conference and event destination in Africa, where crystal-clear waters and spectacular beaches meet business-class amenities and world-renowned hospitality. Imagine networking on a sunset catamaran cruise, forging connections over Creole cuisine, or unwinding in luxury seaside resorts after a day of meetings.

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The 7 Best Small Event Venues in Mauritius 

Known for its breathtaking landscapes and luxurious resorts, Mauritius is a treasure trove of unique venues perfect for intimate gatherings, workshops, seminars, and similar small events.

Choosing between the island’s many options can be tough, however.

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6 Reasons to Host Your Next Conference in Victoria Falls

The “Smoke that Thunders” isn’t just one of the continent’s most iconic landmarks. It’s also an emerging hotspot for events and conference travel. Imagine delighted attendees, spellbound by sunset cruises on the Zambezi, traditional dance performances under starry nights, and modern conference centers meters from the magical mist of the Falls.

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The 10 Best Workshop Venues in Cape Town, South Africa

With exceptional views, breathtaking landmarks, rich history, and a vibrant atmosphere all year, Cape Town is a fantastic choice for hosting engaging, inspiring workshops.

From the serene beach fronts of Sea Point and Bantry Bay to the state-of-the-art facilities at Century City – there’s a perfect spot for every kind of event.

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A Guide to Avani Victoria Falls Resort

At Avani Victoria Falls Resort, business meets leisure in an unparalleled blend of professional amenities, natural beauty, and luxury comfort.

The resort’s quirky architecture is a distinctive mix of red stucco walls, colorful furniture, local art, and flourishes of Oriental decadence that will leave a lasting impression on anyone who visits.

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Your Guide to the Sandton Convention Centre

In this quick guide, we’ll break down everything you need to know about hosting an event at Sandton Convention Centre. If you have any more questions, schedule a call. Our local team of Joburg events experts have years of experience organizing big and small events here and know every corner of the complex.

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Best Venues in O.R. Tambo for Every Kind of Event

There are a few things to keep in mind when selecting an event venue in Johannesburg. The city is truly massive, with business districts and residential areas spread out across a huge urban sprawl. Johannesburg is also known for its high crime rate. So, choosing a centrally located venue that’s easy for your attendees and delegates to get to in a secure neighbourhood is crucial.

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The 13 Best Hotels Near The United Nations Nairobi Office

If you’re coming to the Nairobi UN Office for a few days to attend an event, meeting, workshop, or any other engagement, you’ll need convenient, comfortable accommodation nearby.

The neighborhood around the UN, Gigiri, is one of Nairobi’s most exclusive suburbs, and home to many embassies, diplomatic missions, and high-end shopping malls. So, you’ll have plenty of options.

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The 7 Best Event Venues at Victoria Falls

Planning an event or conference in Victoria Falls? You’re in luck! This majestic wonder offers plenty of world-class event venues enjoying an awe-inspiring location.
In this quick guide, we delve into the best conference and event spaces in Livingstone (Zambia) and Victoria Falls town (Zimbabwe), including their services, amenities, and unique offerings.

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Must-Do Activities in Cape Town

If you’re traveling to Cape Town for an event or conference, and looking for fun activities, we have good news and bad news. The good news is: Cape Town is one of the most unique cities in the world – cosmopolitan, vibrant, with an incredible food scene, exciting nightlife, spectacular natural beauty, and so much more to keep you busy. The bad news is: you’ll never have time to do everything.

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How to Get to Zanzibar

Getting to Zanzibar from anywhere in the world has never been easier, thanks to recent upgrades at Abeid Amani Karume International Airport (its main international gateway) and increasing direct flight routes from major international airports.

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Outdoor Venues in Zanzibar

Zanzibar is quickly becoming a sought-after destination for conferences and international events, not just romantic getaways. With its rich history, breathtaking beaches, and vibrant culture, this tropical paradise offers a variety of exceptional outdoor venues to cater to every event planner’s needs.

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Restaurants to Try in Lilongwe, Malawi

Lilongwe is home to excellent food and cuisine. If you come to an event in Lilongwe, you’ll enjoy endless African cuisine in the restaurants in Lilongwe, Malawi. But not only that, you’ll find tasty food from every corner of the world, including Indian, European, Far Eastern and of course Malawian cuisines.

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A Guide to the Bingu International Convention Centre

The Bingu Wa Mutharika International Convention Centre (BICC) is Malawi’s go to venue for international conferences. Located in the business center of Malawi in the capital city of Lilongwe, this convention center in Malawi is easy to reach and is close to the cultural heart of the country.

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Zanzibar, Tanzania Event and Conference Venues

Organising an international conference or event in Zanzibar, Tanzania offers a tantalising prospect: modern venues with state-of-the-art facilities just minutes away from stunning white sand beaches, historic attractions, and fascinating cultures. Not to mention the food!

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"We were particularly impressed by the ability of Hallpax to handle high volumes of communications via email and phone in a more‐than‐timely manner, even coordinating several time zones, in the months leading up to the conference. Hallpax was able to interact with and accommodate a wide range of international participants and organizations. All of the Hallpax staff worked long hours to ensure everything went smoothly, and were extremely nice and courteous, even in stressful times."
Rajul Pandya‐Lorch
Director of Communications and Public Affairs & Chief of Staff in the Director General’s Office and Head, 2020 Vision Initiative - IFPRI
"Hallpax provided a dedicated service on the Third International Conference on Financing for Development."
Wu Hongbo
Under-Secretary-General and Secretary General of The Third International Conference of Financing for Development - United Nations
"I know I am in great hands when I work with Hallpax. They outperform themselves on every event they help us organize."
Mary Kamari
Executive, Corporate Affairs and Investor Relations - Trade and Development Bank
“The Hallpax team is as knowledgeable, reliable and professional as it gets. Throughout the event preparations, Hallpax was there to help us understand and navigate the local landscape. We were delighted to work with them and deliver a top-class international event.”
Greg Tracz
Chief Development Officer, International Hydropower Association
“I worked with Hallpax on a very busy and complicated event. I found the team very responsive and professional the entire time that we worked together. They come highly recommended.”
Stephen Kauma
Director & Global Head, HR - AFREXIMBANK
"Great teamwork! Seamless coordination with venue and vendors. We had a great partnership, look forward to working with you again."
Emily Cruz
Outreach Manager - LSE Cities

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