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A Guidebook to Hosting Your First International Conference in Africa

December 23, 2020

Hosting an international event in Africa can seem difficult, especially if you are a first-time traveler to Africa. Even if you have traveled to Africa before, you may be visiting a new country within Africa that you aren’t as familiar with. 

Throughout this blog, we will be going through the necessary steps needed to successfully plan and host an event in Africa. As we move forward and restrictions change, we want you to be fully prepared for your next international event in Africa. 

Browse our latest blogs!

Downtown of Mbabane - capital city of Swaziland, Africa

Mbabane, SZ

Food, Entertainment, Wildlife, and More! Welcome Nemukelekile! Welcome to Mbabane, the capital city for the Kingdom of Eswatini. Located in the Highveld of western Swaziland,

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Djibouti, DJ

A Small yet Mighty Country! Bienvenue! Welcome to Djibouti, a small country known for its big pay-off. Though Djibouti is one of the smallest countries

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Lilongwe, MWI

The Warm Heart of Africa Moni! Welcome to Lilongwe, the heart and capital of Malawi. Serving as the center of economy and transportation for the

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Mauritius, MU

Beautiful Beach Country Bonzur! Welcome to Mauritius, home to some of the most beautiful beaches in Africa. You don’t want to miss out on this

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Pretoria, ZA

A Historic City – in Politics and Beauty Sawubona! Welcome to Pretoria, the capital of South Africa and a city known for its natural reserves, lively

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Kigali, RW

One of the Friendliest Cities in Africa Muraho! Welcome to Kigali, aptly named of the friendliest capital cities in Africa. For many, one of the first

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Cape Town, ZA

The Mother City Sawubona! Welcome to Cape Town, also known as the Mother City. Cape Town is home to a number of embassies, businesses and

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Johannesburg, ZA

City of Gold Sawubona! Welcome to Johannesburg, also known as Jozi or Joburg. Joburg is the biggest city in South Africa and one of largest

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Seychelles, SC

Sun, Sea, Sand and More Bonzour! Welcome to Mahe Island, Seychelles — a mesmerizing destination. Mahe Island is the largest and most populated island in

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Windhoek, NB

Flower of the Desert The perfect introduction to Africa! Whether you’re looking for a destination for your incentive travel, workshop, trade fair or conference, Windhoek

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Testimonials

"We were particularly impressed by the ability of Hallpax to handle high volumes of communications via email and phone in a more‐than‐timely manner, even coordinating several time zones, in the months leading up to the conference. Hallpax was able to interact with and accommodate a wide range of international participants and organizations. All of the Hallpax staff worked long hours to ensure everything went smoothly, and were extremely nice and courteous, even in stressful times."
Rajul Pandya‐Lorch
Director of Communications and Public Affairs & Chief of Staff in the Director General’s Office and Head, 2020 Vision Initiative - IFPRI
"Hallpax provided a dedicated service on the Third International Conference on Financing for Development."
Wu Hongbo
Under-Secretary-General and Secretary General of The Third International Conference of Financing for Development - United Nations
"I know I am in great hands when I work with Hallpax. They outperform themselves on every event they help us organize."
Mary Kamari
Executive, Corporate Affairs and Investor Relations - Trade and Development Bank
“The Hallpax team is as knowledgeable, reliable and professional as it gets. Throughout the event preparations, Hallpax was there to help us understand and navigate the local landscape. We were delighted to work with them and deliver a top-class international event.”
Greg Tracz
Chief Development Officer, International Hydropower Association
“I worked with Hallpax on a very busy and complicated event. I found the team very responsive and professional the entire time that we worked together. They come highly recommended.”
Stephen Kauma
Director & Global Head, HR - AFREXIMBANK
"Great teamwork! Seamless coordination with venue and vendors. We had a great partnership, look forward to working with you again."
Emily Cruz
Outreach Manager - LSE Cities
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