A Guidebook to Hosting Your First International Conference in Africa

December 23, 2020

Hosting an international event in Africa can seem difficult, especially if you are a first-time traveler to Africa. Even if you have traveled to Africa before, you may be visiting a new country within Africa that you aren’t as familiar with. 

Throughout this blog, we will be going through the necessary steps needed to successfully plan and host an event in Africa. As we move forward and restrictions change, we want you to be fully prepared for your next international event in Africa. 

Browse our latest blogs!

KAZA Conservation Area Guide

The KAZA Conservation Area is a transnational conservation and trade initiative encompassing five Southern African countries: Angola, Botswana, Namibia, Zambia, and Zimbabwe. Together, these countries represent a remarkable region of ecological significance, which local governments and international organizations have collaborated to preserve

Read More »

A Guide to Apply for a Tourist Visa for Zambia

If you are attending a global conference in Zambia you might need to apply for a Zambian visa. Zambia offers an online visa application portal for all nationalities. There are a number of nationalities that are visa exempt to Zambia or can simply get their visa upon arrival.

Read More »

6 Reasons to Host Your Next Event in Kampala

When it comes to hosting international conferences, Kampala can stand proudly alongside regional big hitters like Nairobi and Kigali. Here, modern conference facilities merge seamlessly with Uganda’s rich cultural heritage in a buzzing, vibrant city – presenting a unique backdrop for any international gathering.

Not to mention the best nightlife in East Africa!

Read More »

The Best 9 Event and Conference Venues in Pretoria, South Africa

Pretoria, South Africa’s administrative capital, is not only a city steeped in history and culture but also a vibrant hub for events and conferences.

In this guide, we’ll explore Pretoria’s best event venues, showcasing spaces catering to diverse needs, from intimate business meetings to grand international conferences.

Read More »

The 21 Best Conference Venues in Mauritius

From the vibrant heart of Port Louis to the serene shores of Beau Champ, each locale offers unique venues, state-of-the-art facilities, and the opportunity to unwind amidst breathtaking natural beauty.
In this quick guide, we’ll introduce the 21 best venues across the island.

Read More »

7 Reasons to Mauritius Should Be Your Next Event Travel Destination

Mauritius is carving out a reputation as a premier conference and event destination in Africa, where crystal-clear waters and spectacular beaches meet business-class amenities and world-renowned hospitality. Imagine networking on a sunset catamaran cruise, forging connections over Creole cuisine, or unwinding in luxury seaside resorts after a day of meetings.

Read More »

The 7 Best Small Event Venues in Mauritius 

Known for its breathtaking landscapes and luxurious resorts, Mauritius is a treasure trove of unique venues perfect for intimate gatherings, workshops, seminars, and similar small events.

Choosing between the island’s many options can be tough, however.

Read More »

6 Reasons to Host Your Next Conference in Victoria Falls

The “Smoke that Thunders” isn’t just one of the continent’s most iconic landmarks. It’s also an emerging hotspot for events and conference travel. Imagine delighted attendees, spellbound by sunset cruises on the Zambezi, traditional dance performances under starry nights, and modern conference centers meters from the magical mist of the Falls.

Read More »

The 10 Best Workshop Venues in Cape Town, South Africa

With exceptional views, breathtaking landmarks, rich history, and a vibrant atmosphere all year, Cape Town is a fantastic choice for hosting engaging, inspiring workshops.

From the serene beach fronts of Sea Point and Bantry Bay to the state-of-the-art facilities at Century City – there’s a perfect spot for every kind of event.

Read More »

A Guide to Avani Victoria Falls Resort

At Avani Victoria Falls Resort, business meets leisure in an unparalleled blend of professional amenities, natural beauty, and luxury comfort.

The resort’s quirky architecture is a distinctive mix of red stucco walls, colorful furniture, local art, and flourishes of Oriental decadence that will leave a lasting impression on anyone who visits.

Read More »

Your Guide to the Sandton Convention Centre

In this quick guide, we’ll break down everything you need to know about hosting an event at Sandton Convention Centre. If you have any more questions, schedule a call. Our local team of Joburg events experts have years of experience organizing big and small events here and know every corner of the complex.

Read More »

Best Venues in O.R. Tambo for Every Kind of Event

There are a few things to keep in mind when selecting an event venue in Johannesburg. The city is truly massive, with business districts and residential areas spread out across a huge urban sprawl. Johannesburg is also known for its high crime rate. So, choosing a centrally located venue that’s easy for your attendees and delegates to get to in a secure neighbourhood is crucial.

Read More »

The 13 Best Hotels Near The United Nations Nairobi Office

If you’re coming to the Nairobi UN Office for a few days to attend an event, meeting, workshop, or any other engagement, you’ll need convenient, comfortable accommodation nearby.

The neighborhood around the UN, Gigiri, is one of Nairobi’s most exclusive suburbs, and home to many embassies, diplomatic missions, and high-end shopping malls. So, you’ll have plenty of options.

Read More »

The 7 Best Event Venues at Victoria Falls

Planning an event or conference in Victoria Falls? You’re in luck! This majestic wonder offers plenty of world-class event venues enjoying an awe-inspiring location.
In this quick guide, we delve into the best conference and event spaces in Livingstone (Zambia) and Victoria Falls town (Zimbabwe), including their services, amenities, and unique offerings.

Read More »

Must-Do Activities in Cape Town

If you’re traveling to Cape Town for an event or conference, and looking for fun activities, we have good news and bad news. The good news is: Cape Town is one of the most unique cities in the world – cosmopolitan, vibrant, with an incredible food scene, exciting nightlife, spectacular natural beauty, and so much more to keep you busy. The bad news is: you’ll never have time to do everything.

Read More »

How to Get to Zanzibar

Getting to Zanzibar from anywhere in the world has never been easier, thanks to recent upgrades at Abeid Amani Karume International Airport (its main international gateway) and increasing direct flight routes from major international airports.

Read More »

Outdoor Venues in Zanzibar

Zanzibar is quickly becoming a sought-after destination for conferences and international events, not just romantic getaways. With its rich history, breathtaking beaches, and vibrant culture, this tropical paradise offers a variety of exceptional outdoor venues to cater to every event planner’s needs.

Read More »

Restaurants to Try in Lilongwe, Malawi

Lilongwe is home to excellent food and cuisine. If you come to an event in Lilongwe, you’ll enjoy endless African cuisine in the restaurants in Lilongwe, Malawi. But not only that, you’ll find tasty food from every corner of the world, including Indian, European, Far Eastern and of course Malawian cuisines.

Read More »

A Guide to the Bingu International Convention Centre

The Bingu Wa Mutharika International Convention Centre (BICC) is Malawi’s go to venue for international conferences. Located in the business center of Malawi in the capital city of Lilongwe, this convention center in Malawi is easy to reach and is close to the cultural heart of the country.

Read More »

Zanzibar, Tanzania Event and Conference Venues

Organising an international conference or event in Zanzibar, Tanzania offers a tantalising prospect: modern venues with state-of-the-art facilities just minutes away from stunning white sand beaches, historic attractions, and fascinating cultures. Not to mention the food!

Read More »

Year-End Function Venues in Johannesburg, South Africa

A year-end function is a perfect time to celebrate the previous year at your business. You can honor your successes, reflect on your failures, and discuss the company’s future. Moreover, the event can boost team morale, solidify core company values, increase productivity, and create tremendous team-bonding opportunities.

Read More »

A Guidebook to Planning a Year-End Function in Africa

The year is wrapping up, and hopefully, you have a lot to celebrate! Maybe you launched a new product or project this year or have had record sales every quarter. Whatever the cause of the celebration, hosting your year-end function in Africa will leave your team feeling appreciated and ready to work even harder next year.

Read More »

Your Guide to Kigali Convention Centre

The cornerstone of Rwanda’s revival, the Radisson Blu Hotel and Kigali Convention Centre, is an impressive and functional meeting and conference venue in Kigali, Rwanda. The 32,200-square-meter/ 346,600-square-foot event space has been hosting the region’s most prestigious events since its inauguration in 2016.

Read More »


"We were particularly impressed by the ability of Hallpax to handle high volumes of communications via email and phone in a more‐than‐timely manner, even coordinating several time zones, in the months leading up to the conference. Hallpax was able to interact with and accommodate a wide range of international participants and organizations. All of the Hallpax staff worked long hours to ensure everything went smoothly, and were extremely nice and courteous, even in stressful times."
Rajul Pandya‐Lorch
Director of Communications and Public Affairs & Chief of Staff in the Director General’s Office and Head, 2020 Vision Initiative - IFPRI
"Hallpax provided a dedicated service on the Third International Conference on Financing for Development."
Wu Hongbo
Under-Secretary-General and Secretary General of The Third International Conference of Financing for Development - United Nations
"I know I am in great hands when I work with Hallpax. They outperform themselves on every event they help us organize."
Mary Kamari
Executive, Corporate Affairs and Investor Relations - Trade and Development Bank
“The Hallpax team is as knowledgeable, reliable and professional as it gets. Throughout the event preparations, Hallpax was there to help us understand and navigate the local landscape. We were delighted to work with them and deliver a top-class international event.”
Greg Tracz
Chief Development Officer, International Hydropower Association
“I worked with Hallpax on a very busy and complicated event. I found the team very responsive and professional the entire time that we worked together. They come highly recommended.”
Stephen Kauma
Director & Global Head, HR - AFREXIMBANK
"Great teamwork! Seamless coordination with venue and vendors. We had a great partnership, look forward to working with you again."
Emily Cruz
Outreach Manager - LSE Cities

Contact Us

Request Form