By Mahider Tadesse
Planning an event in a destination you are unfamiliar with can be stressful. Which event venues in Kigali will be able to accommodate all your needs? How will you arrange ground transportation? How will you be able to find all the right suppliers and vendors? You can try to go through the DIY route and spend several days doing research or hire an experienced Destination Management Company in Kigali.
Planning an international event is a time-consuming task with hundreds of small details that need to be taken care of. Most people in charge of planning events have a full-time role that isn’t related to event planning. Planning an event on top of your daily tasks while making sure you plan a successful event for your company or organization can be very difficult. You need to book the right event venue, find reliable suppliers, hire ground transportation, etc.
Since a Destination Management Company in Kigali has the expertise, they can help you understand the area and make sure your event is the best that it can be. They know what comes first and can tackle the tasks in the right order, saving you from the stress of planning an event in Kigali.
Fostered Relationships and Experience
Over time, Destination Management Companies build up a list of vetted industry connections which they tap into when planning your event in Kigali. Due to the long-term relationship with event venues, hotels, printing companies, ground transportation providers, and so on, they can help you find the best service providers in Kigali or help you source internationally.
When planning an event in Kigali, working with an experienced Destination Management Company with local knowledge can be an invaluable resource. A Destination Management Company in Kigali can help you plan all aspects of your international event. Every destination has little nuances only locals know, a Destination Management Company based in Kigali can help you navigate through any issue before it is too late to deal with.
Better Budgeting and Deals
Your organization or company will most likely have a limited budget allocated for your event in Kigali. A Destination Management Company knows where to allocate the right amount of money to make the biggest impact on your event. If you work with a reliable Destination Management Company in Kigali you will benefit from these discounts they get because of the relationship they have built over the years.
Are you planning an event in Kigali? Hallpax offers Price Match Guarantee: If you find a lower price on an identical service for your event in Kigali, you can show us the lower price and we will match it, plus a discount of 5% of the difference. Contact us today for our Price Match Offer!
You have to be prepared for the “what if” situation. A Destination Management Company in Kigali can select vetted suppliers that are properly insured. Well rounded Destination Management Companies conduct meetings with suppliers, frequently inspect their facilities, and monitor their capacity to deliver a reliable service. Some vendors, like ground transportation service providers, need to have insurance coverage for passengers. An experienced Destination Management Company can help you understand the extent of coverage.
A Destination Management Company will help you be prepared in case of a medical emergency, civil unrest, weather disaster, or a pandemic. If you partner with a great Destination Management Company, like Hallpax, it will give you peace of mind and the confidence your event in Kigali will run flawlessly.
Are you planning an event in Kigali? Let us help you! Hallpax has destination experts who are dedicated to making your event planning process enjoyable and stress-free. We are passionate about the cities we work with, and with our in-person presence in Africa, we help our clients navigate their cities of choice with ease.